Privacy Policy

1. Scope

Signal Forensics Bureau (SFB) is operated by Shyan Rittik in New South Wales, Australia. SFB accepts inquiries and remote engagements from English-speaking founders, creators, organizations, and teams in Australia and internationally. This policy applies to personal information received from any country through sfbureau.com, Tally intake forms, Cal.com bookings, email, video calls, and private casework.

Most small businesses with annual turnover of $3 million or less are not automatically covered by the Australian Privacy Act 1988, although exceptions apply. Regardless of whether the Act applies to a particular activity, SFB aims to handle personal information openly, proportionately, and with reasonable care.

2. Information collected

SFB may collect:

• names, email addresses, organization or project details, and booking information;
• private case submissions, links, uploaded files, drafts, screenshots, intended-audience information, timelines, and other context supplied for review;
• public-specimen submissions and optional submitter contact details;
• emails, meeting notes, and other communications;
• basic technical information produced by the website host or linked services, such as IP address, browser type, device information, and security logs.

Please do not submit sensitive personal information, confidential third-party material, or material you are not authorized to share unless SFB has agreed to receive it.

3. How information is used

SFB uses information to assess fit, respond to inquiries, schedule calls, scope and deliver casework, communicate with clients, maintain business and legal records, protect the website and forms, resolve disputes, and improve its services and internal processes.

SFB does not sell or rent personal information. Contact details are not added to a marketing list merely because someone submits a form or books a call.

4. Public specimens

The Public Specimen form is for artifacts already visible to the public. If a specimen is selected, the artifact itself may be discussed, quoted, pictured, or linked in public commentary. The submitter's name, email address, and private correspondence will not be published without permission unless disclosure is required by law.

Submitting a public specimen does not guarantee examination, publication, or a response.

5. International users, service providers, and overseas processing

Because SFB accepts international inquiries and remote engagements, personal information may originate outside Australia and may be processed in Australia and through third-party services in other jurisdictions.

SFB currently relies on the following providers:

• Tally for forms and file uploads;
• Cal.com for scheduling and Cal Video;
• Google services for email, calendar, and related administration;
• the hosting, domain, security, and technical providers used to operate sfbureau.com.

Tally states that its data is stored on servers within the European Union. Cal.com states that personal data may be transferred to and processed in the United States. Google and other infrastructure providers may process information in additional jurisdictions under their own privacy policies and contractual terms. Provider locations and practices may change over time.

People outside Australia may have additional rights under the laws of their place of residence. SFB will consider access, correction, deletion, restriction, or related requests under any law that applies to the particular interaction. Nothing in this policy limits rights that cannot lawfully be limited.

The SFB website currently does not use advertising pixels or first-party audience analytics. Linked third-party services may use their own cookies or technical tracking when opened.

6. Security and retention

SFB takes reasonable administrative and technical steps to restrict access to private submissions and protect them from loss, misuse, or unauthorized disclosure. No internet transmission or storage system can be guaranteed completely secure.

Information is kept only for as long as reasonably needed for inquiry handling, service delivery, recordkeeping, legal or tax obligations, dispute resolution, and legitimate business administration. Inactive or declined submissions may be deleted or de-identified when they are no longer needed.

7. Access, correction, deletion, and complaints

You may ask what personal information SFB holds about you, request a correction, or ask for deletion where retention is not required for legal, contractual, security, or recordkeeping reasons.

Send requests or privacy concerns to intake@sfbureau.com. SFB may need to verify identity before releasing or deleting information.

8. Changes to this policy

This policy may be updated when the website, tools, or operating practices change. The effective date at the top of the page will be revised when material changes are made.